Free Website Content - Email Management
Email Management
If you utilize a computer at home or work it is likely that
you use email. Email is an electronic message that is sent
from one computer to another following a specific protocol
(Simple Mail Transfer Protocol or SMTP). As email's popularity
has grown so too have the inherent problems with email.
In order to send email you must have the exact spelling
of the email address. If there are any typographical errors
in the recipient's email address then an unintended recipient
could receive the email message. When creating an email
address avoid characters that cause confusion, like the
number 1 (one) and the letter l (el), computer fonts often
cause those two characters to have similar appearances.
Try to create an email address that cannot easily be misspelled.
As email has become a popular communication medium the
email address should not be too long or complicated, but
easily said in a phone message. Choose an email address
that is easy for others to remember, as a pen is not always
handy.
Unfortunately spam, unsolicited email has become common
place, though many countries are taking action to make spamming
illegal, these measures will unlikely have any short term
effect on your email inbox. Many email clients that are
used to read and respond to email messages, include basic
filtering options that will sort your email messages into
folders, based on rules that you define. Email messages
can typically be stored and filtered by sender, subject
and contents. There are also a number of 3rd party tools
available for limiting the amount of spam received. Spam
filters typically use different filtering technologies.
When evaluating whether a spam solution fits your needs
consider sorting filtered email into a specific mailbox
for review prior to deletion. This will prevent any important
messages from being unintentionally deleted.
As with almost anything, the best defense is a good offense.
It is best not to post your email address in public forums,
where spammers can harvest it. If you have a website consider
typing out the email address: 'name at domain.com', without
using the "@" symbol, as this will prevent the address from
being abused by email harvesting bots. Another alternative
is to provide a contact form rather than an email address.
Resources: Email Clients - http://www.messaging-software.net/e-mail-client-software.htm
Spam Filters - http://www.email-software.org/spam-filter-software.htm
About the Author -
Sharon Housley manages marketing for NotePage, Inc. http://www.notepage.net
a company specializing in alphanumeric paging, SMS and wireless
messaging software solutions. Other sites by Sharon can
be found at http://www.softwaremarketingresource.com
, and http://www.small-business-software.net
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appreciated send an email to sharon@notepage.net
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available at http://www.small-business-software.net/free-website-content.htm
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